I regularly monitor Blogdigger and Technorati for mentions of Lotus Notes, and today's feeds snared this from desparoz On The Go:

The email system I use at work is the wonderful Lotus Notes.  I say wonderful, because IMHO Lotus Notes is one of the most powerfully GTD-friendly email systems for the professional.  For private email, I use and love Gmail, but nothing beats Notes for professional collaboration.
Des goes on to discuss how he uses Notes mail folders, and recent changes:
[M]y system has grown to have many folders, and many many sub-folders.

The problem with this is that it is insidious.  Those sub folders grow and grow, and the contents are rarely accessed.  As a result, my personal resistance to effectively using those folders has grown, and as such stuff got out of sight.  The benefit of having the stuff in its original place has disappeared.

Recently I did a purge, so now I no longer have sub-folders, except for one key area - "Key Accounts".  Under this folder I have sub folders for major customers or partners.  This stuff is important to keep, and to keep sorted by customer.

For everything else a one-level hierarchy is sufficient.  A topic is either important enough to have its own folder, or it isn't.
While Des doesn't mention the integrated full-text searching of Notes, clearly that's another tool that helps manage his folder structure (or anyone's in Notes).  I still can't convince myself of any value of folders since I can almost always find what I need by search.  To each their own.

Anyway, I link to this for two reasons: 1) Another GTD practitioner in Notes discussing his best practices, and 2) that first paragraph -- here's a user who really gets the power of Notes and as such, wants to tell the world.

Link: desparoz On The Go: The Value of a One Tiered Folder Structure >

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