Ed Brill

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1. 1  Mika Heinonen http://siipi.com/mika | 2/6/2007 4:01:37 PM

   An improvement, or lets say the lack of an essential feature which prevents me currently from using any OOO features is that I don't want to send OOO messages to some certain domains, like yahoo groups where I am listed in.

   The OOO messages would just appear as spam in their group forums, and I would be banned immediately.

   I want to control to whom I send OOO messages, which would be easily done with for example a list of patterns (or even using the Amiga OS style pattern algorithm!) which must exist in the e-mail, so I could say: send OOO messages to "*@*acme*", and nobody else.

1. 2  Rob Ingram http://www.dominoblog.com | 2/6/2007 5:04:20 PM

   @1 There is an exclusions tab in Notes 8 which the article didn't cover in depth. You can disable OOO replies to internet addresses and to specific groups that you define in your address book. Not 100% sure if this maybe meets your requirements?

1. 3  Mika Heinonen http://siipi.com/mika | 2/6/2007 5:28:07 PM

   @2) Yes, now I noticed the Exclusions tab too. I haven't had any hands-on experience with Notes 8 yet, but the name of that tab sounds very promising. I don't really mind if it would use static domain names in a list field, or just one field with a universal pattern (-> my preference :). What counts is that I could finally enable my OOO agent.

1. 4  Alan Lepofsky http:.//www.alanlepofsky.net | 2/6/2007 7:50:21 PM

   @1/@3 what version of Notes are you using now? I am pretty sure even back in 6 we had a tab called "Exceptions".

1. 5  Steven  | 2/6/2007 9:08:33 PM

   I assume you still get the nice report that says your OOO message was sent to these people, but if I come back to the office early (heaven help us!) and disable the OOO before it is set to expire, I don't get the report.

   Also, if you send a lot of email to a lot of people in mail groups, you can get OOO replies from folks, but not know exactly which message they received, so you don't know what message won't be seen until some later date. This can be a big issue when the message requires a timely response. If the original subject was also included in the OOO reply, that would help a lot.

1. 6  Mika Heinonen http://siipi.com/mika | 2/7/2007 1:57:27 AM

   @4) You're right, the R7 mail template has indeed much better Exception options than I "remembered". I am using a company made custom mail template which lacks of all these options which R7 has:

   1) [ ] Do not automatically reply to mail from Internet addresses.

   2) Do not automatically reply to mail from these people or groups:

   3) Do not automatically reply to mail which is addressed to these groups:

   4) Do not automatically reply if the subject contains these phrases.

   I could use option 4 for most cases, as the group mails always have "[GROUPNAME]" in their subject. But an option like

   5) Do not automatically reply if the sender does not contain:

   would give me more accurate results.

1. 7  Leif Lagebrand  | 2/7/2007 9:37:09 AM

   We would like to have a feature where the OoO does not reply to mails that is spam-marked (hidden field X_Spam_Level) and the score is higher than 5 or so.

1. 8  Rob Ingram http://www.dominoblog.com | 2/7/2007 9:45:07 AM

   Posted some othere Notes 8 OOO screenshots here

   { Link }

1. 9  Steven  | 2/7/2007 10:18:28 AM

   Ed, I know you did not plan to collect all wish list items and feature enhancement requests for OOO, but we also need the option to not reply to messages for which we have created rules to move the mesages to folders or and ONLY process messages that actaully make it into the InBox. This looks like it could be messy as some may require it to be more than just an ON or OFF option for all rules.

   @7... Like #6 suggests in his line #4, we do this via the subject line exclusions. When our X-SPAM headers are greater than a certian value, we prepend the message suject with a keyword (for example: "!!!SPAM!!!") so recipients who choose to receive their SPAM know it is SPAM (we all know how easy is it to check the SMTP headers in Notes), then we just add don't reply when the subject contains that keyword to the OOO config. You just have to rememeber to remove the keyword if you want to FWD the message to someone else in your organization or thier SPAM rules or preferences could discard the message.

1. 10  Steven  | 2/7/2007 10:20:37 AM

   Looks like this might be the place???

   { Link }

1. 11  Ed Brill http://www.edbrill.com | 2/7/2007 10:40:30 AM

   How about providing feedback once public beta begins, on the public beta feedback forum :-D

1. 12  Craig Lordan http://www-10.lotus.com/ldd/dwteamblog.nsf | 2/7/2007 1:44:07 PM

   @10 What Ed said @11 -- the public beta forum, once it's open, will be the best place for OOO feedback.

1. 13  Steven  | 2/7/2007 2:36:41 PM

   yeah, I got it

1. 14  Alan Lepofsky http://www.alanlepofsky.net | 2/7/2007 4:02:32 PM

   @5 The subject line of the original email is now included.

1. 15  NeilJ Davis  | 2/8/2007 6:12:33 AM

   This is a great feature and one that I thought would be mentioned at Lotusphere. No longer will our servers grind to a halt everytime the Out of Office agents kick in! At present particulary in the holiday season we see lovely spikes on the servers at say 10am and 2pm when the agents run. It'll be so much more efficient having this as part of the router task.

1. 16  Ed Brill http://www.edbrill.com | 2/8/2007 6:30:31 AM

   There was a whole session on it at Lotusphere.

1. 17  Marco Rena  | 2/8/2007 7:59:26 AM

   @16 ... yep ! .. and it was actually pretty good !

1. 18  Kevin Mort  | 2/8/2007 8:15:04 AM

   The other thing too is that many folks consider the default 6 hour lag to be unacceptable. Granted you can change it, but you have to balance delivery time with how frequently you want that load running on the server.

   With the service method of delivery I would expect the userbase may be a tad happier with how OOO functions.