I feel like I'm stealing blog topics from the vacationing Mary Beth Raven...

Here's how the Workspace looks in the February 15th build of Notes 8.

Lotus Notes 8 beta 2 workspace

Update
: Since all the comments have been negative so far, I should add the caveat here that I have no idea if this is final, interim, whatever.  Perhaps I've just done exactly what I didn't want to do, which is take something out of context without providing that context.  I'll have to be more careful in the future.

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  1. 1  Volker Weber http://vowe.net/about |

    Could IBM hire a designer to work on this?

  1. 2  Hynek Kobelka http://www.pylonware.com |

    Hi,

    even that i prefer to wait the few weeks for the public beta to make my own opinion about Notes 8, from this screen shot i am a little disappointed. :-((

    This seems to be nearly exactly this design (<A HREF="{ Link } which most users disliked. (Only with "Show unread count" turned off)

    Well i only hope that there is still enough time for improvements till the gold release.

  1. 3  GarryL  |

    It just does not have the same cool look as the previous screenshots, and it actually does not seem to be much of a different look to my 7 client.

    The database icons, the shadows and the corners looked much better on the previous shots. It looks way too stark, with not enough 'Wow'.

  1. 4  Gerry Shappell http://www.protopage.com/lotusblogs |

    I really like the June Workspace preview by Mary Beth over the last two versions.

    { Link }

  1. 5  Karl-Henry martinsson  |

    The shadows are still too strong/sharp. Withe the "muted" look that IBM is trying to go for in Notes 8, the shadows should be much more discreet and faded. There need to be consistency.

    The design from June 2006 was much better:

    { Link }

  1. 6  Adeleida http://www.adeleida.co.za |

    Ah, the workspace [purr]. At least it's not been dumped.

    Here's what I'd like to see in Notes 9: A workspace that organises like a mindmap. { Link }

  1. 7  Christian Tillmanns  |

    Oooojjjjjjjjeeeeee

    That is a fisher price "My first Notes"-look.

  1. 8  Brian Martinez http://www.brianmartinez.org |

    The buttons are still too large and the Sans-Serif font still gives the workspace an antiquated look. Also compared to the menu's beautiful color, font, and icons the workspace really stands out as unfinished. I would give the buttons a smaller, but still viewable look that has the smoothness of the rest of the application using similar colors and icons.

    Additionally I would prefer different ways of customizing the workspace for the user, allowing for icon and list view. Furthermore since the Workspace is a fundamental element of Notes I don't see the reason why it needs to exist on a tab. It would be much more elegant for it to exist in a sliding pane that can be easily resized depending on the amount of elements the user uses.

  1. 9  Sean Jennings  |

    Hi Ed, thanks for posting the screenshot of the workspace, and apologies to the vacationing Mary Beth for bringing it up over here. However in the previous thread you seemed so suprised that some of out here were unhappy about certain aspects of the Notes 8 UI.

    From what I've seen I like everything so far in Notes 8, aside from the workspace. All the companies I've worked-at, both permanent and contracting, still use the workspace. So rightly or wrongly, its appearance will be the biggest factor in determining user's opinions on Notes 8....

  1. 10  Carl Tyler http://www.iminstant.com |

    @8 Brian why does a San-Serif font give it an antiquated look? Now if it was a serif font I would agree, but San-Serif fonts are much easier to read on computer screens than Serif fonts and also more modern.

  1. 11  GarryL  |

    @10

    What is the font on the June screenshots as linked to in @4?

  1. 12  Brian Martinez http://www.brianmartinez.org |

    @10 I should have clarified. I did not mean to pick on Sans Serif fonts as a group, simply the chosen font. While the font does appear to be anti-aliased it still looks like the text was placed on the button instead of being part of it.

  1. 13  Brian Miller  |

    We already bashed MB on this on her blog, with the same basic comment: "It's bad, and the June build was better in every possible way, so why was it changed?" There's no need to rehash the same arguments here, I don't think. If they don't want to go back to that, we probably can't make them do so this late on. It's a real shame, though, as it's going to directly affect sales in a bad way.

  1. 14  GarryL  |

    @10

    What is the font on the June screenshots as linked to in @4?

  1. 15  Nathan T. Freeman http://nathan.lotus911.com |

    Since IBM *still* won't give us design partners an answer on what we're permitted to blog and not blog, I am unable to be specific about it -- but for those shops that still use the Workspace, there is a new capability in the workspace in the beta that will dramatically improve the aesthetics of it. It might be enough to get you to overlook the awful shadows shown on the icons above.

    @8 - "Additionally I would prefer different ways of customizing the workspace for the user, allowing for icon and list view."

    What do you think bookmarks are?

  1. 16  Markus Koller  |

    I see Mary Beth rolling her eyes ;-)

    I'd say: just forget about the shadow completely make them felt buttons.

  1. 17  Sean Jennings  |

    I agree with Brian @13, we already bashed this design over on Mary Beth's blog, no point in getting into technical-discussions here.

    I think it'll do sales no-favours, but the biggest negative impact will be on existing Notes-shops that have been waiting to give IBM one last-chance to sort-out the UI before deciding whether to migrate or not.

    I think the look of the workspace will lose more customers than most of the fantastic new features will win. Its not fair, its not right, but thats reality. :o(

  1. 18  Brian Martinez http://www.brianmartinez.org |

    @14 I took a look at the June screenshot and it appears to be Microsoft Sans-Serif. It does look like a more aesthetic choice.

  1. 19  Charles Robinson http://cubert-codepoet.blogspot.com |

    @3/4 - The early samples from MBR were all Photoshop mockups, and she explained this on her blog.

  1. 20  Carl Tyler http://www.iminstant.com |

    @11, @14 it's a Sans-Serif font.

  1. 21  Ken Barker  |

    Gimmie Gimmie Gimmie Gimmie Gimmie Gimmie.....

  1. 22  Nathan T. Freeman http://nathan.lotus911.com |

    Also, for all of you talking about the "June build"... there was no such thing. The screenshot here { Link } was a PHOTOSHOP MOCKUP, not functioning code.

    The reason you aren't seeing that June screen is because they weren't able to translate it to working code.

  1. 23  Ed Brill http://www.edbrill.com |

    Would it help if the database icon could be an image resource?

  1. 24  Brian Martinez http://www.brianmartinez.org |

    Images would retain all aesthetic features of any text. Although wouldn't it be impractical to use static images for icons that require custom text?

  1. 25  John Head http://www.johndavidhead.com |

    As a Design Partner who has run all of the betas of Hannover, that workspace never existing in the real world. It was a mock up that was done to gather feedback and ideas. What I was told at Lotusphere, which means its safe to comment on, is that mock up will not make the 8 release. what makes the final release is still a work in progress

  1. 26  GarryL  |

    I simply didnt realise that was a mock up. Its just that the rest of the product is looking so good now with smooth curves and cool colours, this was a bit of a shock, to be honest!

    I think we may just be honing in on one particular aspect without having the full product to try. Once in use, you may not truly be that bothered by the somewhat 'basic' look of the workspace, given the number of other enhancements, additions and improvements we've seen over time.

  1. 27  John Head http://www.johndavidhead.com |

    So, if you had the two options of 1) The workspace in the screenshot or 2) no workspace in the product; which would you vote for? There are no other options ... I wonder how people will react to that :)

    For the record, since moving to 8, I have not opened the workspace once. The new bookmarks rock.

  1. 28  Charles Robinson http://cubert-codepoet.blogspot.com |

    @23 - I heard in one of the sessions at Lotusphere that it can be, and yes, that's AWESOME!!

    I've created my share (and possibly more) of tempest in a teacup situations, but this is just ludicrous. If you seriously believe this is going to affect sales how on Earth do you reconcile that warped world view with the double-digit increases in sales Domino has had for the past 8 quarters with what is currently being delivered?

    "Ugly" may sway people emotionally, but if anyone ever seriously used that as a justification for spending money I'd fire them on the spot. If your users have managed to get their jobs done with what they have now, they will continue to get their jobs done with this one. If they haven't been getting their jobs done you have bigger issues than a drop shadow on a screen widget.

  1. 29  Darren http://www.dadams.co.uk |

    @27 - agreed, the type-ahead search renders the old style workspace redundant. However, that may not apply to millions of users.

  1. 30  Volker Weber http://vowe.net/about |

    > they weren't able to translate it to working code

    I hope this is only second guessing. The photoshop job could be easily translated into html/css. I'd rather attribute it to a developer thinking "this is good enough". Many developers can't tell the difference.

  1. 31  Pierre Lalonde http://kiwi.ca |

    Sorry Ed, but I don't understand what you meen about [which is take something out of context without providing that context]. What context ? It's ugly. That's it! IBM/Lotus had that Workspace since early 1990. Evolution please...

    Don't get me wrong, that Workspace is very useful to tech people, but not really tou users.

    @1 - I'll go with Volker and propose IBM to hire young and talented Web artists.

    Note : How does the usual Mac user find the Lotus Notes UI ?

  1. 32  Alan Bell http://www.dominux.co.uk |

    @23 yes Ed, DB icon as an image resource would be much much better!

  1. 33  Brian Martinez http://www.brianmartinez.org |

    @31 Well there are many camps of Mac users. I am an old school Mac-er that has experience with Macs since os 6.x. I have always prefered neat and clean interfaces, which I find more useful. I personally could care less about the gidgets and the gadgets as long as the layout is aesthetic and takes into account usability guidelines. Good interfaces can make understanding navigation effortless.

  1. 34  Mark Hughes  |

    Stupid Websense blacks flickr, but from what i can tell on my blackberry it is not the end of the world ( very basic), maybe the June post just raised our expectations. What do you mean Ed by "as an image resource"?

  1. 35  Brian Benz http://www.softwaresoapbox.com |

    Here's what I'd like to see:

    What I'd like to see:

    -NO changes in the workspace, it's for traditionalists, and IMHO needs no updates. Too many opinons to make anyone happy here.

    -As Brian Martinez mentioned, it would be great to have a button at the top that switches to other viewing options, similar to the Windows file folder options, where you can switch from detail to list to icons to thumbnails, and sort by name, size, date modified.

    For example, in a "list" view (don't know if you'd want to call it a view...) you would see the names of the icons, unread marks, last modified date, all in a row. All columns would be sortable. In this view, workspace tabs would show up as folders.

    -And make the workspace searchable by keyword.

    -Then make the whole thing (truly) customizable so app developers, if they think they can do a better job, can do so....

    Oh, and by the way, I like the name of the mail server. I get lots of WTFMail myself these days :)

  1. 36  Mark Hughes  |

    Can someone email me the picture? Thanks

  1. 37  Nathan T. Freeman http://nathan.lotus911.com |

    @30 - I'm not telling you WHY it wasn't translated into working code. :)

  1. 38  Sean Jennings  |

    @28 - I'm speculating but when selling to new customers, bookmarks and launch-pages are probably being shown rather than the old workspace.

    "Ugly" does sway people emotionally, sadly these are often non-technical decision-makers such as CEOs, CFO's and even CIO's who then propose the pretty MicroSoft option.

    @35 The workspace isn't for traditionalists, its for shops that have been Notes customers since before R5 - who probably tried bookmarks in R5 and gave-up on them given their then habit of becoming corrupted. There are also people who prefer the workspace-concept to bookmarks.

    Notes 8 is being heralded as being the most signficant UI revamp in 8 years, except for the workspace...

  1. 39  Charles Robinson http://cubert-codepoet.blogspot.com |

    @30/37 - Mary Beth already explained why it isn't being updated for 8.0. { Link }

  1. 40  Mike Robinson http://www.invcs.com |

    @28, my sentiments exactly, and not b/c you have such a great last name :)

    @38, yes, looks matter but...it's not a deal breaker. I mean if that were it, IBM could ship a CD with the MBR's photoshop mock up and it would sell.

    But, I agree with the sentiment that it doesn't look radically different (other than color scheme) than Notes 7. But I don't mean that in a bad way.

    So someone point me to what customers are asking for or "hate" about the current workplace layout. Personally, I'd love to be able to sort or group icons by name, date added, etc. I'm not that neat in organizing the chiclets and find myself often looking at length for an icon.

    Other than that I like the more polished look.

  1. 41  Mark Hughes  |

    @35 & @40 Sounds alott like what you get in the admin client under the files tab

  1. 42  Axel Janssen  |

    Is that the Eclipse Workspace?

    Carefull, gentes. One could think that some of the regulars here might invest some time in the power of positiv energy, good manners and patience. Those things are important. I know what I am talking about. Believe me.

    At least some people are bringing the traditional workspace to Eclipse (asuming that it indeed is Notes8 eclipse flavour). To fine tune the look and feel should be possible as a second step, which does not mean that I consider this second step as unimportant.

  1. 43  David Bell  |

    @1 - hasn't enough changed in the Notes 8 UI and with the Quickr / Connections UI's to suggest that there are designers working on these visual components ?

    @30 - I suspect it is more likely to be time and resource constraint and prioritization of what will and will not make the cut. Now you could disagree with the priorities since the workspace is still very heavily used. If it was just developers saying its good enough, then why has the rest of the UI advanced so much ?

    @35 - this screenshot is with texture turned off, when it is on it looks the same as previous workspaces with the exceptions of the replica drop down arrow and the color block on the tabs instead of the whole tab being colored.

  1. 44  Jens http://www.ligonet.ch |

    Well, remove the workspace and let the developers more invest in functionality

  1. 45  David Bell  |

    @27 - new bookmarks are good, but frustrating that you cannot pin them open in a pane a la 5.x/6.x/7.x. Accessing two bookmarks next to each other in the list requires a lot more clicks this way.

  1. 46  Rod Westwood  |

    LOL @ Ed's Mail Server Name.

  1. 47  Chris Hart  |

    Re the "ugly" vs functionality brought up in @28, @38. This should not be an either/or issue. It is not okay that it is ugly but functional. It should be functional and look good. We should expect more from IBM Lotus, or any other software vendor.

    Especially so for Notes 8 since the interface is a major focus of the release. And based on the majority of comments in this blog entry and in MBR's blog, it's clear that this version of the workspace, regardless of how preliminary, is not what people want out of Notes 8.

  1. 48  Charles Robinson http://cubert-codepoet.blogspot.com |

    @47 - You have to pick your battles. If they don't have time to implement new functionality I would rather they leave it alone than spend time making it pretty, but with no extra features. But that's just me, I'm sure there are lots of people internally who agonize over these decisions.

  1. 49  Keith Brooks http://kbmsg.blogspot.com |

    I musta been sleeping when the discusion on the workspace cam eout.

    While it is rather unchanged, the one thing which I would like ot see is the ability to scale the icon sizes so it doesn't take up so much room.

    As an admin when I have all my mailbox files stacked someplace, they should be able to be a single small line item with the "graphic icon" in front.

    Yeah, I know this sounds like a bookmark view, but sometimes you want the same view in the workspace.

    I'm a bit jaded just got back from the MS launch event and the vector drawing habits were the most talked about thing in Vista.

  1. 50  Richard Moy http://www.dominointerface.com |

    Wow, I was gone only for a few hours and the thread has balloned. I agree that it looks bad, but I am indifferent since I do not use the Workspace. As long as the new open menu fixes the bookmark problems and opens the correct replicate than it does not matter to me.

  1. 51  Andy Stewart  |

    I am dismayed by this as all that the contributors seem interested in is the look of the Workplace. I've tried double clicking on all the <USA on> chicklets <USA off> (aka icons) and none of the databases will open. Not even a 'Server not responding' error. Is this is a known bug - if so can I raise an internal SPR ? IBM Support will not let me raise a call on pre-beta software.

  1. 52  Bob Congdon http://www.bobcongdon.com/blog |

    @46: You mean WTFMAIL04?

    In IBM-speak, WTF == Westford, the facility abbreviation for IBM offices in Westford, MA. These names are less fun than the server names we had at Iris (Clapton, Alice, Dolly, Parton, etc.) but that sort of naming scheme probably wouldn't scale to all of IBM.

  1. 53  Suan Bulloch  |

    @52. Those servers are still up, Bob. I use them every day.

  1. 54  Ed Brill http://www.edbrill.com |

    @51 I don't understand. If you are using the Notes 8 beta, your organization should have instructions on how to report issues.

  1. 55  Scott http://thebigredshark.com |

    You win some and loose some :-).

    Needs some work .. but still looks more like it compared to the current UI.

  1. 56  Volker Weber http://vowe.net/about |

    Ed, maybe he clicked the screenshot. :-)

    David, of course there are designers. But certainly not on THIS workspace.

  1. 57  Ben Poole http://benpoole.com |

    One thing would make ANY workspace look 100% better: get rid of the &@*!&@* Windoze 3.1-era 16-colour graphics for database icons. Can we please have at least 256 colours?? It's 2007!

    Ed, your comment re image resources would be an excellent response to this, for sure.

  1. 58  Bob Congdon http://www.bobcongdon.com/blog |

    @53: Yeah, those servers were still there when I left in 2005. My mail file was on a few of them. The server names in the Iris domain will probably outlive us all.

  1. 59  Ian Randall http://www.emsoft.com.au |

    I don't understand what the fuss is about after all we are still just talking about the public beta of Notes 8 aren't we.

    Personally, provided the Workspace in Notes 8 still works and retains sufficient familiarity with previous versions, I will be happy with it.

    There have always been multiple interfaces into Lotus Notes and people are free to choose which one they feel most comfortable with. If the Launcher and revised bookmarks offer better usability then people will use that option, if not others will stick with the Workspace. I personally switch between different interfaces depending on the task at hand.

    I hope we can begin to focus on more constructive feedback once we get our hands on the public beta of the Notes 8 software.

  1. 60  Chris Reckling http://www-03.ibm.com/developerworks/blogs/page/InsideLotus |

    I love how people assume that we (on the design team) are either blind or incompetent. It's not finished. Stop freaking out. If any of you ever saw M2 or M3, you'd probably say the same thing about the whole Notes client, because it was 'in process'.

    go back and read this: { Link }

    Chris

    (and yes, you will be able to import a gif or jpeg and use it for the db icon - no png's this time around)

  1. 61  Mats Jansson http://www.donova.se |

    I think using a textured background would make it look even better...

  1. 62  Greg Zygadlo http://www.schange.com |

    Frankly I don't care what the workspace looks like, I care more how Mail, Calendar and todo's look. If that can wow my users maybe just maybe they will get of our backs about converting to exchange/outlook.

  1. 63  Ed Brill http://www.edbrill.com |

    @63 perhaps you should take a look at the screen shots that have been posted at { Link }

  1. 64  Charles Robinson http://cubert-codepoet.blogspot.com |

    @60 - I never considered anyone on the design team blind or incompetent, but talented and good-looking are mutually exclusive so I'm a little concerned about where their deficiencies actually are. ;-)

  1. 65  Wayne Weinheimer  |

    @60 - Great comments Chris, thanks!

    I'll still use the workspace regardless of what it looks like, there's more payback focusing on the mail/calendar UI.

  1. 66  Bruce Elgort http://www.TakingNotesPodcast.com |

    @Chris,

    Was it my imagination or did I not see a blog posting about the Workspace on your blog yesterday? Tell me it was me :-)

  1. 67  Pierre Lalonde http://kiwi.ca |

    See what Mary-Beth had in mind for the NEW workspace in June 14, 2006. This one was right on. Icons are colorful, a nice selector at the buttom for the location of the Db instead on merging this info with the Db Title making it unreadable.

    Workspace ReDesign #2

    { Link }

  1. 68  Charles Robinson http://cubert-codepoet.blogspot.com |

    @68 - It's called a "target". It was done in Photoshop. This was all explained already. Stop trolling.

  1. 69  Andy Stewart  |

    @51 & @56.

    Oops caught out :)

  1. 70  Mike Robinson http://www.invcs.com |

    @64- okay checked out the screenshots of what mail looks like. Looks a lot like Outlook 2003, and...it's great! Oh and I did have a "wow" moment with that. C&S looks great too. What would be the icing on the cake is a (hate to say it) a more Outlook look and feel to the contacts/personal nab- may be that's done. I've always liked the business card type view Outlook has. However as a friend pointed out about Look, there's no @#@@! "All documents" view in Outlook :).

    Ed- you may have wanted to lead with the Notes 8 link vs. the workspace screen shot :)

  1. 71  Volker Weber http://vowe.net/about |

    Chris, if I reread MBR's post it still says: "So, we have postponed the big re-design of the workspace. Instead, Lotus Notes 8 will include a few visual tweaks to update the look."

    We have seen a few visual tweaks. A blue background for the selected chicklet and round corners for instance. Do you suggest there will be a few more visual tweaks to bring the workspace in line with the rest of the UI? That would be good news.

  1. 72  Karl-Henry Martinsson  |

    @23: That would be an improvement. I talked to Mary Beth in Orlando about using image resources as an alternative icon. The old icon need to stay (for backward compatibility), but to designate one image resource as "This is the database icon" (the same way as you designate a view as "default view when database is opened") would be nice.

    But that would not solve the problem with the chicklet being somewhat unattractive... Unless there will be a way to use a second image resource (or an image in Notes/Data directory) as the chicklet image. That way the administrator can design their own chicklet look.

    While you are at it, why not use a third image as background image for the workspace? :-)

    c:\lotus\notes\chicklet.png is the chicklet image, clean chicklet with just the border and (transparent) shadow.

    c:\lotus\notes\ws_background.jpg is the background image that tiles across the workspace.

    Toss in a custom icon (image well resource?) for the arrow icon to switch replica, and a control file to position the elements where you want them, and everyone can fully customize the chicklet. :-)

    @35: We are still running R5, and 99% of our users (and they are NOT power users) use the workspace. I am a developer, and one of the few that use the bookmarks...

    Re-designing the workspace and making it more modern is very important. Go to sites like LotusNotesSucks and Ih8LotusNotes, the biggest complaint (which I sometimes feel is correct) is that Notes is ugly. It could be so slick and nice, and what I seen of Notes 8, Lotus is doing a great job at making it a nice and modern looking product. But the workspace is used by millions of users, and they need a new look, that match the rest of the product.

  1. 73  Pierre Lalonde http://kiwi.ca |

    @69 - A target is made to be hit, not missed. Anyway, it's just the old workspace we're talking about. More important issues are to come.

  1. 74  David Bell  |

    @62 - as I said in a previous comment, this screenshot is done without texture. With texture turned on it looks like the existing Workspace.

  1. 75  David Bell  |

    @71 - Notes 8 has a business card view - look at screenshots here: { Link }

  1. 76  Karl-Henry Martinsson  |

    Here is an idea what it could look like, with teh shadows a little bit softer. I also think the arrows for replicas need to be slightly stronger.

    In addition, I added some different icons, just to see what it would look like...

    { Link }

  1. 77  Karl-Henry Martinsson  |

    Ignore the link above, use this one instead: { Link }

    I noticed that Lotus had a new mail icon, added that one instead.

  1. 78  Mike Robinson http://www.invcs.com |

    @76 regarding the biz card view- cool, looks nice. I'm wondering if this is going to be a view design option (i.e., like a normal document view vs. calendar view) or is this a plug in of some sort.

    @78 hmm, interesting, I sort of jump out of my seat by looking at the top right icon in your screenshot. Took my a while to realize it was the index finger ;)

  1. 79  Rod Stauffer  |

    @74: re: "A target made to be hit, not missed."

    In a vacuum, with unlimited time and completely devoid of other factors, perhaps. Real world, not that simple. Priorities come into play. As you said yourself: "More important issues are to come." Exactly.

    @60: Great news that gifs and jpegs can be used for db icons on the Notes 8 workspace (and png down the road...hopefully). Thanks for the news Chris!

  1. 80  John Head http://www.johndavidhead.com |

    @79 Mike, its not a view like the calendar. It is a view that uses Eclipse functionality to render that way. Read into that as you will :-) ... and I have asked if we can reuse it and for IBM to reveal that. Let's wait and see.

  1. 81  Charles Robinson http://cubert-codepoet.blogspot.com |

    @79/81 - Andre Guirard showed it in his AD102 session on What's New In Designer. It's exposed in a view property called Viewers. I did a brief writeup of it on my blog. { Link }

  1. 82  Mike Robinson http:/www.invcs.com |

    Charles, thanks for the link- very helpful and nice write up. Seems like it may be possible to set a view in tile view (kinda sorta). Makes me wonder about the @commands formulas that might be in Notes 8 (i.e.,on the level of @transform and @for, which were huge). Anyway I'm now way off topic...